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Company Registration Private Limited

Private Limited Company is the most trusted and accredited business structure in India. Private Limited Company in India is registered under the Companies Act 2013 with limited liability.

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Overview – Private Limited Company Registration India

The company Registration process in India is completely online and is regulated and administered under the Companies Act, 2013 by the Ministry of Corporate Affairs (MCA) and processed by the Registrar of Companies from the Central Registration Centre (CRC).

Why Company Registration as pvt ltd company registration ?

Company is the most trusted and visible business structure in India. A Private Limited Company in India is registered under the Companies Act 2013 with limited liability.

Company Registration is an online process with Companies in. With over 11 years of experience  in online Company Registration with an affordable rate to startups, we have helped more than 5000 startups across India.

Company Registration is regulated by the Companies Act, 2013, and administered by the Ministry of Corporate Affairs (MCA), Registrar of Companies,   and is processed at the Central Registration Centre (CRC).

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companies monthly registerd

How to Register a Company in India?

Today, company registration process  and other regulatory filings are paperless; documents are filed electronically through the MCA website and is processed at the Central Registration Centre (CRC).

Company Registration process  is completely online. Upon completing all registration formalities, the Registrar of Companies’ issues a digitally signed Certificate of Incorporation (COI). Electronic certificates issued by the ministry can be verified by all stakeholders on the MCA website itself.

Incorporating a company  is a systematic process of collection and submission of details required as per the requirements of Companies Act 2013 and as per the process defined by the Ministry of Corporate Affairs from time to time. Management of the process requires in-depth knowledge of legal requirements and not to mention, practical experience of the same

Basic requirements for Online Company Registration in India:

 

1. Shareholders

To register a Private Company, there should be a minimum of two shareholders. The first shareholder(s) should execute the Memorandum and Articles of Association for registering the Company.

2. Directors

A Private Company should have a minimum of two directors Only individuals can be designated as directors of a company. Where a new company is registered by two or more existing companies or LLPs, the promoter company or LLP can nominate individuals as directors of the new company. An individual should hold a valid DIN to become a director of a company.

3. Digital Signature Certificate

All filings including are made through the MCA online application system, appended with a valid Digital Signature Certificate (DSC).

4. Company Name

The name structure of a private company is Name (Noun/Coined Word) + Activity Word + Private Limited. For eg. CompaniesInn Solutions Private Limited.  Proposed Company Name shall comply with the Company Name Availability Guidelines under Companies Act 2013

You can check the company name availability and make sure there is no Company or LLP name already registered the same or similar name that you propose.

How to Choose  a Company Name ? : Selection of a company or LLP is the most unpredictable task in the process of starting a company and LLP. Naming of a Business by a promoter is a logical decision and approval of the name by the office of the Registrar of Companies is a legal decision.

How to select a Company or LLP Name  is a logical process an entrepreneur has to carry out before starting the process of Company Registration.

5. Share Capital

The term Share Capital in a Company means the amount invested by the owners of the company for running the business.

There is no minimum capital (Authorised or Paid up Capital) requirement for registering a company. However, the registration fee payable to the Registrar of companies depends on the different slabs of Authorised capital of the company.

6. Registered Office Address of Company

Registered Office of Company  refers to the official correspondence address of a company or its principal place of business. The address of the Registered Office will be used for all official communications of the company.

7. Commencement of Business by Company

The First Shareholders must bring the subscribed capital to the Company within 180 days of Company Incorporation. The Company can commence the business activities only after filing a declaration to the Registrar that every subscriber to the memorandum has paid the value of the shares agreed to be taken by him.

Company Registration Office in India

Registration and regulatory administration of limited companies are regulated under the Companies Act, 2013 and is administered by the Office of the Registrar of Companies (ROC), Ministry of Corporate Affairs. The Office of the Registrar of Companies (ROC) is situated at each State.

SPICe+ (SPICe Plus)

As a part of Ease of Doing Business(EODB) initiatives by Government of India, the Ministry of Corporate Affairs would be shortly notifying & deploying a new Web Form christened ‘SPICe+’ (pronounced ‘SPICe Plus’) replacing the existing SPICe Form 32 SPICe+ would be an integrated Web form offering multiple services viz. name reservation, incorporation, DIN allotment, mandatory issue of PAN, TAN, EPFO, ESIC, Profession Tax (Maharashtra) and Opening of Bank Account. It will also facilitate allotment of GSTIN wherever so applied for by the Stakeholders.

All new name reservations for new companies as well as new incorporations shall be applied through SPICe+ only

Company Registration Fees in India

Company Registration Fee varies depending on the Authorised Capital of the Company and State in which the company is to be registered. Fill the form with the place of registration and Check the Company Registration Cost / Package for different States.

 

Online Company Registration – Requirements


Directors

Minimum 2 individuals out of which one must be a person resident in India. All directors must have KYC documents.

Shareholders

Minimum 2 shareholders. It is possible to have individuals and entities as shareholders

Digital Signature

Since, all documents are filed online, it is mandatory to have all directors and shareholders valid digital signature

Registered Office Address

Every company need registered office. The co-founders shall produce KYC documents at the time registration and thereafter for filing with registrar

How to Register a Company in India


Company Name Application

The applicant has two options to proceed with Company Name Application.

Option 1. Get the Company Name Approval under RUN Application process and proceed with File an application for Company name approval first and then go for Company Registration; or

Option 2. File the Integrated Company Registration Form.

The Company name can be reserved through SPICe incorporation process. In case of name application through SPICe form, only one name can be submitted for approval. However, if the first applied name is rejected, the application can be resubmitted 2 more times with alternate names.

Preparation and Filing of Company Incorporation Documents with MCA:

Under the SPICe incorporation process, Company Incorporation Process consists of preparation and filing of the flowing E-Forms:

a. e-Form INC-32 – Simplified Proforma for Incorporating Company Electronically (SPICe)

b. e-Form INC-33: e-Memorandum of Association (SPICe MoA)

c. e-Form INC-34: e-Articles of Association (SPICe AoA)

All the documents executed / notarised / attested as per documentation requirements has to be attached to the e-Form INC-32 / 33/ 34 and the e-Forms has to be digitally signed with the Digital Signature Certificate (DSC) of all the proposed shareholders / representatives.

There is NO Registration Fee payable for filing of e-Form INC-32 for all types of Companies if the authorised capital is less than or equal to Rs.15 Lakhs at the time of registration. However, filing fee for e-Form INC-33 / 34 and stamp duty is applicable for registration of any Company.

Processing of e-Forms by the office of Central Registrar of Companies

The Central Registration Centre (CRC) processes the application and if found the details / documents are in order, the Central Registrar of Companies shall register the Company and issue the following:

1. Company Incorporation Certificate
2. DIN for Directors
3. Permanent Account Number (PAN
4. Tax Collection and Deduction Number (TAN) to the New Company.

 

Documents Required


To get Company registered, you need to provide below documents. The documents can be submitted through online

Documents to be Signed by all SHAREHOLDERS

 

  1. Application for Digital Signature Certificate (DSC)
  2. Declaration by Subscribers & Director: INC-9
Documents to be Signed by all DIRECTORS

 

  1. Consent to Act as Director: Form DIR-2
  2. Details/Information for DIN
  3. Declaration of DIN (If DIN is allotted already)
Registered Office – Address

 

  1. Address Proof – Electricity bill / Tax Paid receipt
  2. No-Objection Letter from the owner of the Property
ID & Address from Directors and Shareholders

Shareholders and Directors have to submit Identity Proof and Latest address proof

Acceptable Documents:

  1. Primary ID – Permanent Account Number (PAN)
  2. Additional ID – Aadhaar Card or Driving License
  3. Latest Address Proof: Telephone Bill or Voter Identity Card or Passport or Electricity Bill or Bank Statement or Bank Passbook with latest entries
Additional Documents

The following documents are required on a case to case basis:

  1. NOC for Use of Name from Trademark owner
  2. Resolution and NOC from an existing Company / LLP for user of similar names Declaration for complying sectoral regulatory compliance

Advantages of Company Registration


Business Credibitlity

A limited company is the most accepted business organization in India as its structure is well known to the public.

Limited Liability

Like any other incorporated business, a limited company is a limited liability organization. The owner’s liability is limited to the extent of shares held in the company and ends once he pays for the shares.

Protection of Personal Assets to owners

Since the liability of owners is limited, their personal assets are protected against business risk as the company’s liability is not the owner’s liability.

Perpetual Existence

Assets and liabilities of a company belongs to itself and do not belong to the shareholders. Hence, the company will continue to be in existence even if the owner changes

Can sue and be sued

A limited company is like an artificial person created by law. Like any other person, it can sue and be sued before the court of law. This means that if a company defaults, others can take legal action against the company and likewise, the company can tak

What is Directors Identification Number (DIN)?

Directors Identification Number (DIN) is an identification number issued by the Ministry of Corporate Affairs, Government of India, to Directors of a company or Designated Partners of an LLP.

How to Obtain a DIN?
New DIN will be allotted to a Director / Designated Partner while registering a Company or LLP. Also, an Company / LLP can apply for a DIN for a proposed Director / Designated Partner.
How many Shareholder(s) and Director(s) are required for registering a Private Limited Company?
Minimum Number of 2 Shareholder and 2 Directors required for registering a Private Limited Company/
Who can become a Shareholder / Director in a Company?
Shareholders could be Individuals, Companies or LLPs, but only individuals can become directors of the company.
What is Memorandum of Association (MOA)?
MOA is the charter document of a company. A company is created by registering a memorandum. MOA contains the name of a company, the state in which the registered office of the company is located, objectives, and its authorised capital. The MOA will be subscribed by the initial promoters of the company in their own handwriting. They will also have to write their name, father’s name, residential address, occupation and the number of shares they agree to subscribe in the company. The MOA should also bear the signature of the witness who knows the subscribers.
What is Articles of Association (AOA)?

AOA contains rules and regulations for the management of a company’s internal affairs and conduct of its business. It defines the relationship of company between its members and directors and relation between members and directors. It also describes powers of directors. Further, the AOA describes the rights and duties of its members as well as the duties and responsibilities of its directors. In case of a private limited company, the AOA will contain the restrictions of transfer of shares, if any. Also, AOA usually contains the names of first directors of a company.

The AOA will be subscribed by the initial promoters of the company in their own handwriting. Promoters will have to write their names, father’s name, residential address, and occupation. The AOA should also bear the signature of the witness who knows the subscribers.

What is Digital Signature Certificate (DSC)?
A digital signature is a type of asymmetric cryptography used to simulate the security properties of a handwritten signature on paper. Digital signature schemes normally give two algorithms, one for signing that involves the user’s secret or private key, and one for verifying signatures that involves the user’s public key. Digital signatures have often confused with scanned copies of a physical written signature, which do not have any legal backing for authentication of electronic documents.
What is Registered Office?
Registered Office refers to the official correspondence address of a company or its principal place of business. The address of the Registered Office will be used for all official communications of the company. The company shall affix the name and address of its registered office outside every office or place of business in a prominent position. Also, the name and address of its registered office should be mentioned in its business letters, bills and other official publications.
Whether the Registered Office can be changed?
Registered Office of the company can be shifted from one place to another in the same state or from one state to another after complying with legal requirements.
Can the details of subscribers to the MOA & AOA can be amended?
The details of subscribers to the MOA & AOA cannot be amended or changed at any point of time during the life of the company, as it constitutes the document giving birth to a company. Subsequent changes in the shareholding or directorship of the company should be reflected in its internal records and will not affect the subscriber details in the MOA & AOA
What is Authorised Capital?
Authorised Capital or Registered Capital of a company is the upper limit of capital that a company can issue shares and collect money from shareholders. Company registration fee is payable to ROC and will be calculated on the basis of Authorised Capital. There is no requirement as to minimum Authorised Capital for registration of Company.
What is paid up capital?
Paid up capital of a company refers to the amount of capital actually brought in by the shareholders to the company. Now there is no minimum subscription capital for company registration. The subscription capital shall be brought within 180 days from the date of company registration.
What is subscribed capital?

Subscribed capital refers to the amount of capital agreed to be brought in by the shareholders to the company. No minimum capital prescribed

Can a Private Company Accept Deposits?
Private company cannot accept deposits from the public. However, it can accept loans and deposits only from its shareholders, directors and directors’ relatives subject to conditions.
What is AGILE Application SPICe for Company Registration
GILE application (SPICe) for incorporation of a company shall be accompanied by a linked e-form AGILE (Application for registration of the Goods and Services Tax Identification Number (GSTIN), Employees’ State Insurance Corporation (ESIC) registration pLus Employees’ Provident Fund Organisation(EPFO) registration) with effect from 31st March 2019, as notified vide the Companies (Incorporation) Third Amendment Rules, 2019 dated 29th March 2019.
What is the government fee payable for registration?
At present no government fee is applicable is the authorised capital is Rs.15 lakhs. State government stamp duty applicable as per respective state government stamp duty
Commencement of Business

Every company shall file commencement of business with Registrar within 180 days from the date of incorporation. Before filing commencement of business, all subscribers shall bring subscription capital into companies’ account.

What is the Corporate Tax applicable?
In order to promote growth and investment, a new provision has been added to Income-tax Act with effect from FY 2019-20 which allows any domestic company an option to pay income-tax at the rate of 22% subject to condition that they will not avail any exemption/incentive. The effective tax rate for these companies shall be 25.17% inclusive of surcharge & cess. Also, such companies shall not be required to pay Minimum Alternate Tax.
Corporate Tax at 15%
In order to attract fresh investment in manufacturing and to boost ‘Make-in-India’ initiative of the Government, any new domestic company incorporated on or after 1st October 2019 making fresh investment in manufacturing, will have an option to pay income-tax at the rate of 15%. This benefit is available to companies which do not avail any exemption/incentive and commences their production on or before 31st March, 2023. The effective tax rate for these companies shall be 17.01% inclusive of surcharge & cess. Also, such companies shall not be required to pay Minimum Alternate Tax.

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